How To Book Southwest Airlines Group Travel? Learn Rules & Process!
Booking Southwest Airlines group travel not only means the reservation of many individual tickets, but you will also get the chance to sit together while flying. Southwest Group travel reservation provides extra flexibility and discounted airfare to help make your experience more affordable for everyone. Moreover, there are various benefits provided to the group members throughout the journey whether you are flying in a group for business purposes, a destination wedding, or another reason.
Willing to get detailed insights about the Southwest Airlines group travel program? Read the blog below or call Airfarepolicies at Call Us : +1-855-869-7071 now to speak to a live person for guidance.
An Overview Of Southwest Airlines Group Travel Reservation Program
Southwest Airlines group travel program is specially designed for those who need to travel in a group for various purposes. It is applicable for a group in which up to ten or more members are flying together on the same itinerary and to the same destination. Moreover, groups can enjoy special discounted fares compared to the standard individual reservation.
There is a payment flexibility with Southwest Airlines as you can pay a deposit amount which is around $50 per passenger to hold seats and pay the remaining value before the departure. For a group of 29 members, the group will receive a complimentary Tour Conductor ticket for a round-trip at no cost. Additionally, unlimited name changes are allowed up to 72 hours before departure.
Types Of Southwest Airlines Group Booking Options
Southwest group travel program offers two types of Group Travel options based on your needs:
- Meetings Travel: This option is great for groups of 25 or more people who belong to different places and need to attend meetings, conferences, or events at the same location. Additionally, managing meeting travel just got easier! Enjoy great potential benefits when you book business travel for groups of 25 or more.
- Group Travel: This group travel reservation option is ideal for smaller groups of 10 or more people traveling together from the same city to the same destination. It works well for family vacations, sports teams, or school trips.
AirfarePolicies Advice: Southwest Group Travel may be a cheaper way to fly. Groups meeting the minimum headcount get access to special fare discounts off the published airfare.
Who Must Book Group Travel on Southwest Airlines?
Southwest Airlines group travel program designed for any group of 10 or more people who are traveling together. This is perfect for all sorts of occasions, like business trips, sports teams, school outings, and family reunions. If your group has 25 or more people, you can enjoy added benefits for planning events like meetings or conferences. With Southwest group travel reservations, you can save money, make name adjustments up to 72 hours before your flight, and more.
Here’s who can benefit from this program:
- Businesses: Ideal for teams traveling to meetings, conferences, or other work-related events.
- Sports Teams: Great for athletes and coaches traveling to competitions or training sessions.
- Schools: Perfect for students and their chaperones on field trips or other educational activities.
- Families: A wonderful way for families of 10 or more to get together for special occasions.
Moreover, Southwest Groups aims to simplify complex and time-consuming processes by empowering the travel arranger with self-service tools to shop, book, place deposits, manage reservations including Southwest Airlines Name Change, and download robust reporting dashboards.
How to Request a Group Travel on Southwest Airlines?
You can book a Group on Southwest Airlines either Online (by filling out the group quote form on the Official Website) or Offline (by calling the Southwest Group Desk). For Southwest Airlines group travel, you must book by phone for 10+ passengers. Here are the deep details on the same:
Online Group Reservations
- First, visit the official website of Southwest Airlines.
- Log in to your account and select the Book A Group option.
- Fill out the required details like destination, total number of passengers, etc on the group quote form.
- You will get various group quotes based on your search.
- Pick one as per your suitability and enter additional details to confirm your group travel reservation.
Offline Group Reservations
- If the online options are not suitable, move to the offline method, which is related to calling.
- Southwest Airlines group travel allows you to confirm your group booking through a phone call only.
- Contact the Southwest customer service team at 1 (800) 435-9792 or Call Us : +1-855-869-7071.
- Request the agent to book your group tickets and provide the required information.
- They will share various quotes with you and book the one chosen by you.
AirfarePolicies Tip: Book and manage group travel online with Southwest Groups as the new self-service tool available through Southwest Business Assist on their website.
Request Southwest Airlines Group Flight For a Leisure Trip
A group travel reservation for a leisure group could be requested with the help of professionals at the group desk. Similarly, Southwest Airlines Group Program provides discount airfare for groups of up to 10 or more people traveling on the same itinerary. Moreover, you can arrange your group booking over the call with the help of Southwest Airlines representatives. Here are the instructions to make a call:
- Domestic route group desk phone number is 1 (800) 435-9792 and is available from Monday to Friday (05:00 AM to 12:00 AM).
- International group travel reservation phone number is Call Us : +1-855-869-7071 and is accessible from 05:00 AM to 12:00 AM (Monday to Friday).
How Does Group Travel Work on Southwest Airlines?
Southwest Airlines Group Travel works for groups of ten or more and offers benefits like additional baggage. Travellers on Group Travel reservations will be assigned a boarding group based on their seat assignment. The group seats will be allocated based on the fare type for the flights departing on or after January 27, 2026 while prior flights have open seating.
-
Deposit
If you wish to hold a flight reservation after your initial group travel reservation, Southwest requires you to pay a deposit fee of $50 per person. The approved payment method for group trip booking is credit card only. You can use the link https://www.southwest.com/corporate-travel/meetings-and-groups/ to do so.
In addition to this, you will need to submit a complete name list for everyone in your group. If you are traveling internationally, ensure that you are carrying your passport information. Other information includes email, departure date, group leader name, and confirmation number.
-
Group Check-in
Can you group check-in online? Yes! You just need to visit the Southwest Airlines official website to check in and book your seats. And, the check-in process must be completed up to 24 hours before the planned departure. When it comes to domestic travel, you can check in online as a group, or you can choose the individual passenger, and for international travel, you are required to check in separately. After arriving at the airport, move to the ticket counter to collect the boarding passes for your group travel reservation.
-
Baggage Fees
Southwest Airlines offers a Bags Fly Free program, which means that a passenger can carry two checked baggage for free on all Southwest Airlines flights. The baggage cannot exceed 50 pounds and 62 inches in total. If your bags are more than the weight or size limitation, then $75 charge per item will be applied. Additional baggage policies for the airline can be found here.
Airfare policies Tip: If you have a party of ten or more, call Group Travel Services at Call Us : +1-855-869-7071. Group Travel Services is available Monday through Friday, 5:00 a.m. to midnight Central Time.
What Are The Benefits Of Southwest Airlines Group Travel?
Group members can enjoy various benefits when booking their group travel with Southwest Airlines. Check out the following pointers to know about these benefits in detail:
- Discounted Fares: Group booking can be more reasonable.
- No Additional Fees: There are no fees for reservations or making name changes.
- Free Tour Conductor Ticket: One Free round-trip ticket is earned when the group contains 30 members.
- Two Checked Baggage: The tour conductor ticket includes up to two free checked baggage for that passenger.
- Unlimited Name Changes: This facility is applicable up to 74 hours before the departure.
- Flexible Payment: A deposit of $50 per flyer is required at the time of reservation.
- Online Management: Group bookings can be managed online through Southwest Airlines’ self-service tool.
Related Post – How to Cancel a Southwest Airlines Flight?
Related Post – Southwest Airlines Seat Selection
In Conclusion!
Southwest group travel reservation is an easy and often cost-effective choice for groups of 10 or more people. It offers discounts on airfare, flexible payment options, and special help from customer service. Some of the great benefits include no extra fees for booking, the ability to change names up to 72 hours before your flight, and a free round-trip ticket for every 30 passengers in the group. However, keep in mind that you need a certain number of people to join (ten or more) and will need to make a deposit. It is a good idea to book early to avoid waiting a long time when new flight schedules come out.
Get personalized assistance to book a Southwest group travel at Airfarepolicies by dialling Call Us : +1-855-869-7071 and find answers to all of your group travel-related questions.
Faqs
Yes, Southwest offers a group travel reservation facility with up to ten passengers and certain policies for the deposit and benefits like free checked baggage. The groups can be booked online through the Southwest Business Assist TM tool and the standard fares can be booked online at the Southwest Airlines website.
Southwest is ideal for group trip booking in terms of discounted fares of ten or more that include various benefits like no additional booking charges and additional baggage facility.
You need up to ten passengers for a group rate on Southwest flights. A group is defined as ten or more revenue passengers flying on the same itinerary.
To book group flight tickets, you must have a confirmed group size, mention your travel dates and destinations and contact Southwest/travel agent. Many airlines offer group fares and flexible booking options but the process involves filling out a request form and coordinating with the provider for a group quotes.
Southwest Airlines group booking rules for ten or more passengers require a deposit and offer the flexibility for unlimited name changes up to 74 hours before departure. Keep in mind that you cannot book a group of ten or more passengers and have to contact Southwest Airlines group travel services.
